Accommodation Property Management Software
Manage maintenance and issues for rooms, apartments, cabins, bungalows and other property.
Register issues and schedule maintenance in our web app on any device, and checkouts and other in-field operations with our mobile app.
Key features:
- Cloud Property Database
- Schedule Maintenance
- Condition & Issue Tracking
- Maintenance Management
All rooms, apartments & cabins in one database
- Avoid outdated spreadsheet duplicates
- Always available on any internet device
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Rich property information in one place:
Documentation, pictures, instruction videos, maintenance history etc. for each room, apartment etc.
Schedule Maintenance
- Schedule repairs
- Create recurring maintenance & checkups
Avoid Escalating Damages
- Register issues easily
- Assign the right janitor to the task of resolving each issue
- Set deadlines on issue resolving
- Be automatically alerted if issues are not resolves
- Janitors can mark issues as resolved on-the-go with our mobile app
Deligate responsibility
- Add and manage users, each with customized access
- Assign primary person responsible for each property
- Deligate and assign responsibility for issues and maintenance
Keep Guests Happy
Itefy makes is easy to register and keep track of property damages, and helps you make sure issues are being taken care of, improving the happiness of your guests.
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Add items
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Import items
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Find items
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Equipment Specs
Add items
- Add equipment either in the web app or with our mobile app on your phone.
- Automatically multiply similar items with auto-numbering
- Add value information and get current depreciated value
Import from spreadsheet
- Export your equipment from Excel, Google Sheets, Apple Numbers or other spreadsheet software
- Assign each row to be imported, to field types like name, unique id, type, home location etc.
- Select or deselect rows to import, and edit information before importing them
Find and filter items
- Filter by keywords, types, filters, location, availability and more
- Customize which columns of information to show to what's relevant for you
- Get a quick glimpse of the current status of your equipment
Equipment Specifications
- See the current status of each equipment item: Condition, location, usage status etc.
- All the specs, information, pictures and documents in one place
- Full history of all activity; reservations, checkouts, issues, maintenance etc.
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Book & Schedule
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Check out
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Maintenance Log
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Conditon Tracking
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Location Tracking
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Issue Management
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Inventory Tracking
Book & Schedule
- Plan and schedule equipment usage, with multiple items in one reservation.
- Create repeating reservations for periodic events like maintenance, licence renewals, refills etc.
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Be notified when an expired reservation has not been completed.
Learn more
Equipment Checkouts
- Keep track of equipment usage, who's using it and where it's being used.
- Check out multiple equipment items in one checkout
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Efficient checkout by scanning QR labels with a smartphone
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Maintenance Log (CMMS)
- Enables maintenance managers to keep track of all maintenance, periodic tasks and other events
- Schedule preventive maintenance, and create maintenance logs quick and easy from the reservation
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Track maintenance costs, locations and who has been performing the maintenance
Learn more
Condition Tracking
- Avoid booking or checking out inoperative equipment
- Make sure inoperative equipment is being fixed and put into production quickly
- Get performance statistics, and point out equipment that is underperforming
Track Location Changes
- Keep track of where the equipment is, and has been
- Make sure equipment gets back to its home location when idle
- Get statistics of the combined equipment value at each location
Issue Management
- Create issue tickets when equipment breaks, and make sure the right people fix it.
- Assign primary people responsible for each equipment item to ensure competent issue resolving
- Keep track of how well your equipment is performing by getting stats and trends on uptime and the number of issues.
Inventory Tracking
- Avoid suddenly and unexpected empty inventory of disposables or consumables, like building materials, office inventory etc.
- Be notified when inventory reaches a lower threshold
- Deligate and assign different people to be responsible to different items
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Live Status & Statistics
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Equipment History
Live Status & Statistics
- Get up-to-date key information directly on the dashboard page
- Avoid surprises with warnings on issues like overdue checkouts and issues, low inventory etc.
- Get statistics on equipment performance, totalt depreciated value and utilization
Equipment History
- Build a complete activity log for all your equipment
- Log reservations, checkouts, condition changes, location changes, issues, events and more.
- See who has been using equipment and where it has been used.
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Laptop, desktop & tablet
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Smartphone
Laptop, desktop & tablet
- Use the web app on any modern Mac, PC, Chromebook, iPad, Android tablet etc. that is connected to the internet
- All you need is an internet browser like Chrome, Safari, Edge, Firefox, Brave, Vivaldi etc.
- Always available and up-to-date, and nothing that has to be installed
Smartphone
- Use any modern iPhone or Android smartphone connected to the internet
- Installation is optional - use the phone's default internet browser or install directly from the app
- Always available and up-to-date, updates itself automatically