Is Aptien or Itefy the best equipment management software?

Well, it depends on your industry, requirements, budget - even your preferences of style and taste. In short, there are not one equipment management software solutions that suits all - thankfully. To figure out what equipment management software solution that might be right for you, we have compiled and structured information about some of the most commonly used solutions in the market.

In this article, we compare Aptien to Itefy, however, you read other comparisons as well.

What is Aptien?

Platforms: Web app

Office and employee management. Ease office life, onboarding, employees, assets, contracts, projects, tasks, meeting minutes etc.

What is Itefy?

Platforms: Web app, Mobile app

Equipment management platform that makes it easy to organize and keep all your equipment information up-to-date in one place.

Feature comparison - Aptien vs. Itefy

Although within the same category, be aware that each software product are solving problems differently and may also describe each feature using different words and terms:

Aptien top features:

  • Asset & Equipment Tracking
  • Archiving & Retention
  • Audit Management
  • Business Process Control
  • Buy Side (Suppliers)
  • Client Portal
  • Collaboration Tools
  • Compliance Management
  • Compliance Tracking
  • Configuration Management
  • Contract Lifecycle Management
  • Corrective and Preventive Actions (CAPA)
  • CRM
  • Inventory Management & Control
  • Preventive Maintenance
  • Scheduling
  • Time & Expense Tracking

Itefy top features:

  • Equipment Database
  • Equipment CSV Import
  • Custom filtering options
  • Itefy Go Mobile App
  • Checkouts & Checkins
  • Reservations & recurring appointments
  • Issues tracking
  • Events & Maintenance Management
  • Inventory for consumables w/low inventory alerts
  • Overdue & deadline alerts
  • Condition tracking
  • Location tracking
  • Performance Statistics & Analytics
  • Item specs, pictures, documents & video
  • User permissions & access control
  • QR code labeling & scanning
  • Public items

How is Aptien priced compared to Itefy?

Aptien is mainly priced per seat/user, and you can try for free it with a limited amount of resources. It also appears to be a free version for one user.

The number of resources (number of records, storage etc.) increases with the number of users, but so does the price per user. A large amount of users will cost quite a lot.

Most features seems to be included in all tiers, but intranet and extranet users are included from 30 users and up.

Itefy offers 4 plans to choose from, is easy to understand and covers most needs.

All plans includes all feeatures, and you can select between monthly or yearly subscription (yearly subscription gives a discount equal to a 2 months subscription fee).

You can sign up for a free 14 day trial within just a few seconds, and by only providing a valid email address.

During the trial period, you can add up to 1000 items and 200 users.

Pricing examples

Each equipment management software uses different pricing models, and are not always compareable. Some uses tiers with different amount of features and resources, others are customizable, or they may use a hybrid pricing model.

Instead of trying to compare pricing using one table, each of the two products has its own pricing examples with different configuration examples:

Aptien Price (USD)/month
  • 50 records
  • 1 user
  • 0.1 GB storage
  • Limited features
  • 500 records
  • 10 user
  • 2 GB storage
  • Limited features
  • 50 000 records
  • 5 user
  • 30 GB storage
  • All features
  • 5 000 records
  • 25 user
  • 10 GB storage
  • Limited features
  • 5 000 records
  • 50 user
  • 10 GB storage
  • Limited features
  • 50 000 records
  • 25 user
  • 30 GB storage
  • All features
  • 5 000 records
  • 75 user
  • 10 GB storage
  • Limited features
  • 5 000 records
  • 100 user
  • 10 GB storage
  • Limited features
  • 50 000 records
  • 50 user
  • 30 GB storage
  • All features
  • 100 000 records
  • 50 user
  • 100 GB storage
  • All features
Itefy Price (USD)/month
  • 100 items
  • 20 users
  • 10 GB storage
  • paid yearly. All features included
  • 500 items
  • 100 users
  • 50 GB storage
  • paid yearly. All features included
  • 1 000 items
  • 200 users
  • 100 GB storage
  • paid yearly. All features included
  • 2 500 items
  • 500 users
  • 250 GB storage
  • paid yearly. All features included

Disclaimer: Software changes constantly, and reviews like this doesn't always keep up with all changes. Please check the software provider's website for the most updated information on features, pricing etc.

Should I choose Aptien or Itefy - or something else?

Choosing the right software isn't (unfortunately) as simple as picking the cheapest or most function rich one. However, most equipment management software solutions has a free, time limited trial account option that makes it easy to test and evaluate the software.

Also, you should consider factors like if it will become very expensive if you need to add more assets/items or users, how easy it is to use, if there sufficient help resources like tutorials and help topics available etc.

You should also take into consideration that if a solution is free or very cheap, it still may come at a cost (no software suppliers can run their businesses for free).