Healthcare Equipment Management Software

Efficient management of medical assets is essential across all healthcare settings, from hospitals and clinics to home care providers and emergency services.

Itefy helps track, maintain, and coordinate vital equipment - reducing loss, downtime, and unnecessary expenses.

Key features:

Track asset location in real-time
Schedule and reserve equipment
Automate maintenance schedules
Manage equipment issues
Monitor checkouts by user
Prevent duplicate purchases
Balance stock across sites
Ensure compliance readiness

Avoid Lost or Misplaced Medical Equipment

Prevent critical items like monitors, pumps, or diagnostic tools from being misplaced, especially when shared between departments or moved across facilities.

Centralized database for all medical equipment
Track each item's last known or assigned location
Filter by category, location, model, or custom tags
See current user and expected return time

Eliminate Double Booking or Equipment Unavailability

Ensure optimal use of medical devices and tools - like infusion pumps, diagnostic kits, or transport equipment - without scheduling conflicts or surprises.

View real-time availability of all equipment
Allow staff to schedule usage in advance to avoid conflicts
Reserve multiple items or equipment sets at once
Scan QR codes to quickly make reservations

Track Actual Usage with Checkouts

While reservations manage planned use, checkouts provide a clear record of who actually used each piece of equipment and when.

Enable self-checkout and track user possession
Flag unreturned items for follow-up
Set a home location to simplify returns
Log check-in/check-out timestamps for usage insights

Quick QR Code Equipment Handling

Speed up equipment handling and reduce errors by labeling devices with Itefy QR codes for instant access and tracking.

Print labels using Avery or Herma sheets with a standard laser printer
Export item lists with unique codes for dedicated label printers
Use the Itefy GO mobile app to scan QR codes for fast lookup, reservations, and checkouts
Minimize handling mistakes by verifying items instantly via scan

A Complete Toolkit for Managing Medical Equipment

Itefy goes beyond basic inventory—it’s a comprehensive solution for organizing, tracking, and maintaining medical equipment across all healthcare environments.

Asset Database

Keep track of, organize and categorize all your assets in one database.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Location Tracking

Keep track of where your assets are located at any given time.

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it.

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc.

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Maintenance Scheduling and Tracking for Healthcare Equipment

Prevent equipment failures and workflow disruptions by staying ahead of routine maintenance and addressing issues promptly.

Set recurring maintenance reminders for critical equipment
Assign tasks to specific personnel and locations
Keep a detailed maintenance and usage history for each item
Let staff log maintenance progress, notes, and results

Gain Full Control of Medical Supply Usage

Avoid running out of essential medical supplies by tracking usage in real time and receiving alerts before stock runs low.

Allow staff to self-register supply usage
Label supply containers with QR codes for fast scanning
Access complete usage history for all supplies
Get low-stock alerts with custom thresholds per item

Instant Equipment Status on the Dashboard

Quickly understand the condition and availability of your medical equipment at a glance.

Color-coded indicators highlight key information
Identify urgent issues within seconds
View stats and recent activity on a single screen
Access shortcuts to essential tools and functions
Monitor maintenance and reservation alerts in real time

Delegate Responsibility Across Your Healthcare Team

Empower your staff with secure access to a centralized equipment management system, distributing tasks and accountability efficiently.

Set user-specific permissions and access levels
Assign equipment responsibility to designated team members
Track real-time possession of each equipment item
Generate usage reports grouped by individual users

Start managing your equipment smarter

Try all features free for 14 days — no credit card, no obligations, no risk.

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