The tools for Optimal Equipment Management
Feature packed equipment management software at your fingertips, yet easy to use.
Here is an overview of the features available in Itefy.
Feature packed equipment management software at your fingertips, yet easy to use.
Here is an overview of the features available in Itefy.
The complete equipment management system in your browser — nothing to install, nothing to maintain. Works on any modern computer or tablet.
Every item gets its own page with pictures, documents, specifications, value and full history. Separate tabs keep long-term assets, consumable inventory and archived equipment apart — and powerful search, filtering and batch editing keep even large registries manageable.
Reserve single items, kits or whole equipment packages on a shared calendar. Conflict detection stops double bookings before they happen, recurring series cover repeating needs, and classifications — usage, maintenance, inspection, transport, repair — keep the schedule readable.
Check equipment out to a user, a location and a purpose, with a due time for return. Overdue checkouts trigger notifications automatically, partial check-ins handle returns that come back in stages, and every handover is stored in the item’s history.
Anyone can report an issue with photos and attachments, and the responsible person is notified immediately. Assign, discuss with @-mentions, set deadlines — and schedule the repair as a reservation straight from the ticket. Affected equipment can automatically be marked inoperative until it’s fixed.
A built-in contact register for companies and people, linked to real records: which vendor supplied an item, which customer a checkout was for, who performs the maintenance. Contracts and documents live on the contact, and every linked activity is visible in one place.
A live dashboard with status and trends, plus a report engine that answers concrete questions: usage per user or item, maintenance activity, asset value, checkout time — and planned-vs-actual, which shows how well your reservations match what really happened. Export any report with one click.
The details that make day-to-day equipment management smooth.
Log maintenance, inspections, purchases and renewals — one-off or recurring, with reminders and expenses.
Operative, inoperative or discarded — with a full changelog and uptime statistics per item.
Track where equipment is kept and used, and see item counts and total value per location.
Generate and print QR labels, attach them to your equipment, and scan to open or check out.
Comment threads with replies, likes and attachments on every record. Mention a teammate to notify them.
Only what’s relevant to you. Unread notifications are emailed as a digest, so nothing is missed.
Organize the registry your way with item types, custom category filters and free-form tags.
Import items and contacts from Excel or CSV with a guided wizard, and export everything back out.
Crop and rotate item photos right in the browser. The original is always preserved.
Add multiple identical items in one operation with auto-numbered names — MacBook 001, 002, 003 …
Make selected equipment information available online — perfect for QR-labelled gear in the field.
Purchase value, salvage value and current depreciated value — per item, per location and in total.
Itefy Go is our task-centered mobile app for iOS and Android. Scan QR labels on your equipment to check out, reserve, report issues and more — right where the equipment is.
Assign new QR labels, find items instantly, and batch-scan multiple items into a reservation or checkout in seconds.
Check out and in, reserve, report issues with photos, change locations and pick inventory — from where the equipment is.
Runs in the browser on any iOS or Android device, and can be installed as an app. Same login, same data.
Built for teams — with the access control, sign-in options and integrations to match.
Give every user exactly the access they need — permission presets plus granular scopes, down to “edit own records only”.
Personal logins with verified email addresses, self-service password reset and per-user access — no shared accounts.
Manage multiple Itefy accounts with a single user, and switch between them instantly.
Build your own integrations with the Itefy REST API and per-account API keys.
API documentationItefy is a cloud service — always available, always the latest version, with automated backups. No servers to run.
Lean, efficient software running on power-efficient ARM64 infrastructure to keep the footprint small.
Try every feature free for 14 days. No credit card, no obligations.