Itefy Blog

A sign-out sheet logs many loans on one page. A checkout form records one loan, item by item, and an agreement sets the terms. Here are three free templates in Word and PDF, what each one is for, and how to fill them in so they settle the argument they exist to settle.

A laptop for a new starter or a meter that lives on one site is not a loan. Treat it like one and it either fills your overdue list with noise or drops off the records altogether. Here is how to record issued equipment, and how to notice when some of it has quietly gone.

Just been made responsible for the equipment at work, on top of your actual job? This guide covers what the job includes, what to do first, and every step after that, in the order that works. Each step ends with a clear sign that it's done, so you can come back and pick up where you left off.

A booking is a promise about the future. A checkout is a record of who has something right now. They answer different questions, fail in different ways, and most teams that share equipment end up needing both. Here is how to tell which you need, and how the two should connect.

Itefy reservations and return dates can now appear in Google Calendar, Outlook and Apple Calendar. Subscribe once for the weeks ahead, or add a single booking in a click when it is happening today. Here is how both work, and the one thing worth knowing before you rely on it.

Every business runs on four operating systems: money, people, customers and things. Three of them get proper tools within a couple of years, because something outside the business forces the issue. The fourth one has no forcing function, so it stays in somebody's head. Here is how to build it, in a week, starting with a list.

Every few weeks somebody asks the internet what to use for keeping track of shared equipment. We read the answers — 55 buying threads and 2,151 comments spanning nine years — and counted what people are actually told. The most recommended answer is not software.

The Itefy Go mobile app has been rebuilt from scratch. Same account, same data, same sign-in — but scanning is one tap from anywhere, the home screen tells you what needs attention, you can register equipment from your phone, and checking things in can put them back where they belong.

Almost every equipment management tool has a checkmark next to "kits". We read the published documentation for ten of them, and the mechanics behind that checkmark differ so much that they are not the same feature at all.

Every equipment system works beautifully at twenty items. The ones that survive four hundred are the ones where moving, labelling, editing and handing out gear is a single operation instead of four hundred of them. Seven ordinary jobs, done both ways.

Follow a mid-sized AV production company through five very ordinary problems — vanishing gear, surprise repair bills, double bookings, idle capital and a Monday-morning meeting nobody was prepared for — and see which report answers each one.

The biggest locations update in Itefy's history is live. Nest locations up to five levels deep, classify them as sites, buildings, rooms, storage, vehicles or containers — and track mobile locations that carry your equipment around, with a full movement history.