Itefy Blog

Schools lend more equipment than most rental companies — laptops to students, AV to teachers, kits to classrooms — with no staff whose job it is. A practical checkout setup for devices, shared carts and the AV cupboard, that survives June.

A makerspace runs on shared machines and volunteer hours — the worst possible conditions for informal equipment management. How to run booking, induction gating and maintenance for a space where nobody's job is to chase the laser cutter's logbook.

Every organisation needs one list of what it owns. Download a free Excel asset register template, see which columns actually earn their place, and learn where a spreadsheet register quietly stops being true.

A tool crib has one job — hand tools out fast and get them back complete. Here's how to organise the room, decide between open access and gatekeeping, and run a checkout process that survives the 06:45 rush.

Two crews, one generator, same Monday. Double bookings aren't a discipline problem — they're what happens when promises about the future are stored in places that can't see each other. Here's how to fix the system instead of the people.

The question every shared equipment pool eventually fails to answer: who has the camera right now? Four systems for keeping custody visible — from a whiteboard to scan-out software — and how to pick the one your team will actually use.

A sign-out sheet is the simplest accountability tool there is — one row per loan, signed and dated. Here is a template you can copy today, the seven columns that actually matter, and the point at which paper stops working.

The last 9V batteries went into the wireless packs at six o'clock and nobody had reordered. A par level per bin, one owner, and a count on the Monday walk-round.

A numbering scheme that survives contact with reality, label stock that lasts more than one season, and one placement rule per item type. For teams with a few hundred pieces of shared gear.

Not consultant abstractions — the five specific gaps that make gear disappear in teams of three to fifty, and what to change on Monday morning for each one.

Treadmill 4 has squeaked for two weeks, three staff noticed, nobody wrote it down. A checklist by interval, a daily sheet staff will initial, and a way for a squeak to reach the manager.

Want to avoid costly breakdowns? Discover how farm equipment preventive maintenance can extend the life of machinery and reduce the need for repairs.