Itefy Blog

The Reports page just took its biggest leap yet. Filter any report down to the equipment you care about, see trends against the previous period, measure costs, downtime and inventory movement with three new report types — and have any report delivered to your inbox on a schedule.

We've spent the last year rebuilding Itefy from the ground up — a completely redesigned web app, a built-in contact register, powerful reports, a REST API, and one single address for all of it.

Construction loses tools in the gap between the container and the crew — not to theft rings, but to untracked hand-overs. What a checkout system has to survive on a live site, and how to roll one out without a mutiny.

Film, journalism, music and science departments all run the same operation — a room of expensive equipment lent to a rotating population of students — usually on a budget that rules out enterprise checkout platforms. Here's the lean version that still works.

Laptops, phones, tools, access cards — the average employee holds thousands worth of company equipment, and most companies can't list it. A tracking setup that makes onboarding fast, offboarding complete, and nobody feel surveilled.

Schools lend more equipment than most rental companies — laptops to students, AV to teachers, kits to classrooms — with no staff whose job it is. A practical checkout setup for devices, shared carts and the AV cupboard, that survives June.

A makerspace runs on shared machines and volunteer hours — the worst possible conditions for informal equipment management. How to run booking, induction gating and maintenance for a space where nobody's job is to chase the laser cutter's logbook.

Every organisation needs one list of what it owns. Download a free Excel asset register template, see which columns actually earn their place, and learn where a spreadsheet register quietly stops being true.

A tool crib has one job — hand tools out fast and get them back complete. Here's how to organise the room, decide between open access and gatekeeping, and run a checkout process that survives the 06:45 rush.

Two crews, one generator, same Monday. Double bookings aren't a discipline problem — they're what happens when promises about the future are stored in places that can't see each other. Here's how to fix the system instead of the people.

The question every shared equipment pool eventually fails to answer: who has the camera right now? Four systems for keeping custody visible — from a whiteboard to scan-out software — and how to pick the one your team will actually use.

A sign-out sheet is the simplest accountability tool there is — one row per loan, signed and dated. Here is a template you can copy today, the seven columns that actually matter, and the point at which paper stops working.