Reservations & Scheduling

How a booking works in Itefy — from reserving the items
to handing them over, field by field.

Key features:

Equipment Reservation
Maintenance Scheduling
Recurring bookings
Conflict prevention

An Itefy reservation: the reserved items, the booking classification and the start, end and duration of the booking

Plan everything on a shared calendar

Every reservation is visible to the whole team on a calendar that shows exactly what is booked, when and by whom — so planning happens against reality, not against a spreadsheet. (Comparing options? Start with the equipment booking software overview.)

Month, week and day views, plus a sortable, filterable list view
Color-coded classifications separate usage, maintenance, inspection, transport and repair
Completed bookings fade out, so open work always stands out

Reservation calendar in Itefy with color-coded bookings across a month

Create a reservation in seconds

Pick the items — or a whole kit — choose the period, and you’re done. Everything else is optional: assign it to a user, tie it to a location, add tags, notes and linked contacts.

Multiple items or entire kits in a single reservation
Classify the booking so the schedule stays readable
Reserve on behalf of other users — they are notified automatically

New reservation in Itefy with classification and period selection

Recurring series — without double bookings

Repeating needs like weekly usage or periodic inspections become recurring series with flexible intervals and end rules. Conflict detection checks every occurrence — including items inside kits — before anything is saved.

Daily, weekly, monthly or yearly repetition, ending after N occurrences or on a date
Automatic double-booking prevention, kit-aware
Edit a single occurrence or the whole series

Reservation list in Itefy with statuses and assigned users

Calendar sync — into Google, Outlook and Apple

Hand your bookings to Google Calendar, Outlook or Apple Calendar and see them beside everything else in your week. Subscribe once and the calendar keeps itself current; download a booking as a file when you need it there straight away, or want to send it to a customer.

A subscription link that follows the filters of the view you made it from
Reservations and return dates, or just the bookings assigned to you
Download one booking, a selection, or every result — with or without links back into Itefy
On every plan, at no extra cost

Follow through — from plan to reality

A reservation is a promise; Itefy helps you keep it. Convert bookings to checkouts or events with one click, get alerted about expired reservations that were never completed, and measure how well plans matched reality afterwards.