Office Inventory Management Software

Streamline tracking and management of all assets and consumables through a centralized database.

Office-specific issues like missing laptops, double-booked devices, and untracked supplies are resolved through real-time visibility, smart reservations, and automated maintenance tracking.

Key features:

Centralized asset database
Real-time location tracking
Equipment reservations system
Check-in/check-out tracking
Issue and damage logging
Scheduled maintenance reminders
Multi-user access control
Usage history and accountability

Avoid Lost or Misplaced Equipment

Avoid laptops, tablets, projectors, or peripherals being misplaced, especially when moved between locations or shared across teams.

All inventory and equipment in one central database
Track the last known or assigned location of each item.
Categorize by type, location, specifications or other custom filtering options
See who currently has the item and when it’s due back

Eliminate Double Booking or Inventory Unavailability

Get the most out of the meeting rooms, laptops, cameras, or specialized tools while avoiding double bookings.

Allows all users to see equipment availability
Let employees to schedule equipment usage in advance and avoid conflicts
Book multiple equipment items and kits into one reservation
Scan to reserve : Use QR codes on equipment to quickly create reservations

Track actual usage with checkouts

While reservations is for planned usage, checkouts tracks the actual utilization of your equipment.

Enable self-checkout and keep track of who is in possession of the equipment
Flag items not returned for follow-up
Set the home location of each equipment item to easily know where it should be returned

Scan Equipment QR codes for quick handling

Save time and avoid picking the wrong equipment - Label equipment with self-printed Itefy QR labels.

Print on to Avery and Herma labels with your own laser printer
Export item lists with unique item codes to use with dedicated label printers
Use our Itefy GO mobile app to scan equipment QR labels, to quickly find items, create reservations, checkouts etc.

A toolbox for all your equipment assets

Itefy is not just an inventory database - it's a toolbox for managing your office inventory with ease!

Asset Database

Keep track of, organize and categorize all your assets in one database.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Location Tracking

Keep track of where your assets are located at any given time.

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it.

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc.

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Maintenance Scheduling and Tracking

Make sure inventory don't break down due to missed maintenance or unknown issues, disrupting workflow.

Set scheduled, repeating maintenance reminders
Assign maintenance to the right people, and to the correct location
Maintain a usage and maintenance history for each item.
Enable your team to add valuable information about the maintenance progress and result

Gain full material usage control with inventory management

Never run out of office supplies - keep track of usage and get notified when levels are getting low

Enable self-service on consumables usage registration
Label office supply containers with QR code labels for quick registrations
Full inventory usage history
Be notified before empty - custom thresholds for each office supply container

Quick Status on the Dashboard

Get to know the overall status of your equipment in a glimpse.

Easy to understand, color coded boxes for vital information
See what needs your attention in a few seconds
Get statistics and the latest activity on one page
Shortcuts to all relevant functions

Delegate Responsibility with your Team

Take full advantage of a central, always available equipment management system like Itefy - Give you team access to self-service and distributed responsibility.

Set individual permission for each user
Assign responsibility for different equipment to different people
Track who is actually in possession of each equipment item
Create usage reports and group by people

Start managing your equipment smarter

Try all features free for 14 days — no credit card, no obligations, no risk.

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