Office Inventory Management Software

Streamline tracking and management of all assets and consumables through a centralized database.

Office-specific issues like missing laptops, double-booked devices, and untracked supplies are resolved through real-time visibility, smart reservations, and automated maintenance tracking.

Key features:

  • Centralized asset database
  • Real-time location tracking
  • Equipment reservations system
  • Check-in/check-out tracking
  • Issue and damage logging
  • Scheduled maintenance reminders
  • Multi-user access control
  • Usage history and accountability
01

Avoid Lost or Misplaced Equipment

Avoid laptops, tablets, projectors, or peripherals being misplaced, especially when moved between locations or shared across teams.

  • All inventory and equipment in one central database
  • Track the last known or assigned location of each item.
  • Categorize by type, location, specifications or other custom filtering options
  • See who currently has the item and when it’s due back
Items registry in Itefy with tabs, search and filters
02

Eliminate Double Booking or Inventory Unavailability

Get the most out of the meeting rooms, laptops, cameras, or specialized tools while avoiding double bookings.

  • Allows all users to see equipment availability
  • Let employees to schedule equipment usage in advance and avoid conflicts
  • Book multiple equipment items and kits into one reservation
  • Scan to reserve : Use QR codes on equipment to quickly create reservations
Inventory tab in Itefy with quantities and thresholds
03

Track actual usage with checkouts

While reservations is for planned usage, checkouts tracks the actual utilization of your equipment.

  • Enable self-checkout and keep track of who is in possession of the equipment
  • Flag items not returned for follow-up
  • Set the home location of each equipment item to easily know where it should be returned
Checkout log in Itefy with statuses and due dates
04

Scan Equipment QR codes for quick handling

Save time and avoid picking the wrong equipment - Label equipment with self-printed Itefy QR labels.

  • Print on to Avery and Herma labels with your own laser printer
  • Export item lists with unique item codes to use with dedicated label printers
  • Use our Itefy GO mobile app to scan equipment QR labels, to quickly find items, create reservations, checkouts etc.
QR label generation in Itefy
05

Maintenance Scheduling and Tracking

Make sure inventory don't break down due to missed maintenance or unknown issues, disrupting workflow.

  • Set scheduled, repeating maintenance reminders
  • Assign maintenance to the right people, and to the correct location
  • Maintain a usage and maintenance history for each item.
  • Enable your team to add valuable information about the maintenance progress and result
Issue ticket in Itefy with a Schedule repair action
06

Gain full material usage control with inventory management

Never run out of office supplies - keep track of usage and get notified when levels are getting low

  • Enable self-service on consumables usage registration
  • Label office supply containers with QR code labels for quick registrations
  • Full inventory usage history
  • Be notified before empty - custom thresholds for each office supply container
Inventory tab in Itefy with quantities and thresholds
07

Quick Status on the Dashboard

Get to know the overall status of your equipment in a glimpse.

  • Easy to understand, color coded boxes for vital information
  • See what needs your attention in a few seconds
  • Get statistics and the latest activity on one page
  • Shortcuts to all relevant functions
Itefy dashboard with live equipment status
08

Delegate Responsibility with your Team

Take full advantage of a central, always available equipment management system like Itefy - Give you team access to self-service and distributed responsibility.

  • Set individual permission for each user
  • Assign responsibility for different equipment to different people
  • Track who is actually in possession of each equipment item
  • Create usage reports and group by people
User permissions setup in Itefy

A toolbox for all your equipment assets

Itefy is not just an inventory database - it's a toolbox for managing your office inventory with ease!

Asset Database

Keep track of, organize and categorize all your assets in one database.

Learn more

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Learn more

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Learn more

Location Tracking

Keep track of where your assets are located at any given time.

Learn more

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it.

Learn more

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc.

Learn more

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Learn more

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Learn more

Collaboration

Share the equipment management by delegating responsibility to multiple people.

From the blog

More on the blog

Office Inventory Management: Tips and Tricks

How companies keep track of their employee's home office equipment - a case study

Inventory vs Supplies: Key Differences and Management Strategies

Plans & Pricing

  • USD
  • EUR
  • NOK
Monthly Yearly

  • Basic

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial
  • Most popular

    Startup

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial

  • Business

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial

  • Enterprise

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial

Take control of your equipment

Try every feature free for 14 days. No credit card, no obligations.

Start your free trial View pricing