Office Inventory Management Software

Manage machinery and other items in an office in one centralized, always up-to-date system.

Do the planning and scheduling in our web app on any device, and checkouts and other in-field operations with our mobile app.

Key features:

  • Cloud Equipment Database
  • QR Labels on Equipment
  • Schedule Equipment Usage
  • Checkouts
  • Location Tracking
  • Condition Tracking and Solving
  • Maintenance Management

Keep track of your office resources

Keep track of all your inventory and equipment: Easily locate office equipment and monitor usage in real-time.

  • By assigning unique identifiers to each piece of equipment and maintaining a centralized database, you can quickly search for and locate specific items.
  • Utilizing real-time tracking capabilities, see which equipment is currently in use, available, or in need of maintenance, enabling better resource allocation.

Plan office equipment usage with reservations

Make the most of your office resources, and avoid double bookings. Plan equipment usage using reservations in Itefy.

  • Reserve equipment and resources to specific people, locations and use cases.
  • Get full overview of planned utilization for each piece of equipment and other assets.

Prevent unexpected breakdowns

Schedule preventive maintenance based on usage data: Extend the lifespan of your equipment and reduce the risk of unexpected failures.

  • Schedule regular maintenance tasks based on usage patterns to identify and address issues before they escalate into major problems.
  • Prevent unexpected downtime and keep your operations running smoothly by staying on top of maintenance schedules and addressing issues promptly.

Streamline your inventory management

Centralize equipment details for easy access: Simplify inventory tracking and management.

  • Maintain a centralized database of equipment information, including serial numbers, warranties, and purchase dates, making it easy to track and manage your inventory.
  • Track the lifecycle of your equipment from procurement to retirement, ensuring that you have the right equipment available when you need it and minimizing unnecessary costs.

Control your costs effectively

Monitor resource usage and maintenance costs: Identify opportunities to optimize costs and maximize ROI.

  • Keep track of resource usage and maintenance costs to identify areas where you can reduce expenses and improve efficiency.
  • Identify underutilized resources that can be repurposed or eliminated to generate additional savings, helping you make the most of your budget.

Plan and schedule with confidence

Allocate resources effectively for each project: Ensure that you have the right resources available when you need them.

  • With visibility into resource availability and usage, you can allocate resources effectively for each project, ensuring that you meet deadlines and deliver high-quality results.
  • Plan and schedule resource needs in advance to avoid delays caused by resource shortages and ensure smooth project execution.

Stay compliant and audit-ready

Maintain accurate records for regulatory compliance: Ensure that you meet industry regulations and standards.

  • Keep detailed records of resource usage, maintenance, and compliance activities to demonstrate adherence to regulations and standards.
  • Generate reports quickly and easily for audits and inspections, demonstrating your commitment to compliance and quality.

Collaborate effectively with your team

Communicate and coordinate seamlessly: Facilitate collaboration and communication among team members.

  • Use collaboration features in your office management software to communicate and coordinate tasks effectively, ensuring that everyone is on the same page.
  • Facilitate collaboration on projects by providing a centralized platform where all stakeholders can share information and work together towards common goals.

Try Itefy for free

It takes less than 5 minutes to get started with Itefy, and you can try it out with no limitations for 14 days - no charge and no credit card information required.