Transportation Fleet Management Software

Manage your fleet and other items that are involved transportation in one centralized, always up-to-date system.

Do the planning and scheduling in our web app on any device, and checkouts and other in-field operations with our mobile app.

Key features:

Track tool and asset locations
Schedule and reserve vehicles
Report and resolve issues fast
Log maintenance automatically
Assign user responsibility
Prevent double-bookings
Monitor asset usage trends
Digitize checkout and returns

Total Control of Your Transportation Equipment

Keep your fleet vehicles, diagnostic tools, heavy machinery, and support equipment in one centralized, always-synced database - ready when and where you need them.

Manage vehicles, machinery, tools, and inventory with a unified system built for transportation operations.
Sort and filter by asset type, location, specifications, or your own custom tags - perfect for complex, distributed fleets.
Group tools, containers, and portable kits with vehicles or service units for fast checkouts and returns - while maintaining each item separately.

Schedule Equipment & Vehicle Use with Smart Reservations

Maximize utilization of vehicles, tools, and service equipment—no more double bookings or scheduling chaos.

Enable self-service bookings for teams
Book multiple items and kits in one reservation
Scan QR codes to reserve on the go
View all upcoming reservations at a glance

Track Actual Usage with Checkouts

While reservations handle planning, checkouts give you full visibility into real equipment usage in the field.

Track when, where, and how equipment is used
Enable self-checkout to log user responsibility
Get alerts when items aren't returned on time
Set home locations to simplify returns

Scan QR codes for fast handling

Label equipment with Itefy QR codes to speed up processes and avoid mix-ups in the field.

Print labels on Avery or Herma using a standard laser printer
Export item lists with unique codes for label printers
Scan QR codes with the Itefy GO mobile app
Quickly find items, reserve, or check out equipment

A Complete Toolbox for Managing Your Fleet and Equipment

Itefy offers a full suite of tools to track, reserve, maintain, and manage all your transportation assets - keeping your fleet and equipment running smoothly.

Asset Database

Keep track of, organize and categorize all your assets in one database.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Location Tracking

Keep track of where your assets are located at any given time.

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it.

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc.

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Proactive Maintenance for Reliable Transport Operations

Keep your fleet, tools, and transport equipment in top shape with planned, documented maintenance.

Schedule recurring maintenance for vehicles and equipment
Assign tasks to specific mechanics or service locations
Track Service History Across Your Entire Fleet - Convert bookings into maintenance logs with service details
Let teams record diagnostics, repairs, and service notes

Control Fleet Consumables with Inventory Management

Never run out of critical supplies—track parts, fluids, and consumables across depots and service bays.

Enable self-service registration for mechanics and drivers
Label shelves and bins with QR codes for fast usage logging
Maintain a complete usage history for all materials
Get low-stock alerts with custom thresholds per item

Instant Fleet Status on Your Dashboard

Get a clear overview of your vehicles, tools, and equipment at a glance.

Color-coded alerts highlight critical fleet and equipment conditions
Quickly spot vehicles or assets needing maintenance or attention
View key stats and recent activity across your fleet in one place
Fast access to reservations, checkouts, and issue reports

Delegate Responsibility Across Your Team

Empower drivers, mechanics, and field crews with self-service access while maintaining full control.

Set customized permissions for each team member
Assign specific vehicles, tools, or equipment to individual users
Track who currently has each asset in their possession
Generate usage reports grouped by personnel for accountability

Start managing your equipment smarter

Try all features free for 14 days — no credit card, no obligations, no risk.

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