Transportation Fleet Management Software

Manage your fleet and other items that are involved transportation in one centralized, always up-to-date system.

Do the planning and scheduling in our web app on any device, and checkouts and other in-field operations with our mobile app.

Key features:

  • Track tool and asset locations
  • Schedule and reserve vehicles
  • Report and resolve issues fast
  • Log maintenance automatically
  • Assign user responsibility
  • Prevent double-bookings
  • Monitor asset usage trends
  • Digitize checkout and returns
Transportation Equipment Database Mobile App

Total Control of Your Transportation Equipment

Keep your fleet vehicles, diagnostic tools, heavy machinery, and support equipment in one centralized, always-synced database - ready when and where you need them.

  • Manage vehicles, machinery, tools, and inventory with a unified system built for transportation operations.
  • Sort and filter by asset type, location, specifications, or your own custom tags - perfect for complex, distributed fleets.
  • Group tools, containers, and portable kits with vehicles or service units for fast checkouts and returns - while maintaining each item separately.
Equipment Database software, search and filtering assets in Itefy

Schedule Equipment & Vehicle Use with Smart Reservations

Maximize utilization of vehicles, tools, and service equipment—no more double bookings or scheduling chaos.

  • Enable self-service bookings for teams
  • Book multiple items and kits in one reservation
  • Scan QR codes to reserve on the go
  • View all upcoming reservations at a glance
Asset and Equipment reservation calendar for maintenance, usage appointments etc.

Track Actual Usage with Checkouts

While reservations handle planning, checkouts give you full visibility into real equipment usage in the field.

  • Track when, where, and how equipment is used
  • Enable self-checkout to log user responsibility
  • Get alerts when items aren't returned on time
  • Set home locations to simplify returns
List of recent equipment checkouts with detailed status

Scan QR codes for fast handling

Label equipment with Itefy QR codes to speed up processes and avoid mix-ups in the field.

  • Print labels on Avery or Herma using a standard laser printer
  • Export item lists with unique codes for label printers
  • Scan QR codes with the Itefy GO mobile app
  • Quickly find items, reserve, or check out equipment
Checkout Truck Qr Code Smartphone

A Complete Toolbox for Managing Your Fleet and Equipment

Itefy offers a full suite of tools to track, reserve, maintain, and manage all your transportation assets - keeping your fleet and equipment running smoothly.

Asset Database

Keep track of, organize and categorize all your assets in one database.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Location Tracking

Keep track of where your assets are located at any given time.

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it. 

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc. 

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Proactive Maintenance for Reliable Transport Operations

Keep your fleet, tools, and transport equipment in top shape with planned, documented maintenance.

  • Schedule recurring maintenance for vehicles and equipment
  • Assign tasks to specific mechanics or service locations
  • Track Service History Across Your Entire Fleet - Convert bookings into maintenance logs with service details
  • Let teams record diagnostics, repairs, and service notes
Show equipment checkout status, details, options and comments (equipment management system)

Control Fleet Consumables with Inventory Management

Never run out of critical supplies—track parts, fluids, and consumables across depots and service bays.

  • Enable self-service registration for mechanics and drivers
  • Label shelves and bins with QR codes for fast usage logging
  • Maintain a complete usage history for all materials
  • Get low-stock alerts with custom thresholds per item
Transportation Consumables Tracking Qr Labels

Instant Fleet Status on Your Dashboard

Get a clear overview of your vehicles, tools, and equipment at a glance.

  • Color-coded alerts highlight critical fleet and equipment conditions
  • Quickly spot vehicles or assets needing maintenance or attention
  • View key stats and recent activity across your fleet in one place
  • Fast access to reservations, checkouts, and issue reports
Equipment and Asset Management Dashboard with Live status and stats

Delegate Responsibility Across Your Team

Empower drivers, mechanics, and field crews with self-service access while maintaining full control.

  • Set customized permissions for each team member
  • Assign specific vehicles, tools, or equipment to individual users
  • Track who currently has each asset in their possession
  • Generate usage reports grouped by personnel for accountability
Equipment Management Software User administration and permission setup

Plans & Pricing

    • USD
    • EUR
    • NOK
  • Monthly Yearly

  • Basic

    N/AN/A /month,
    paid N/A
    N/A items
    N/A users
    N/A GB storage
    All features
    Unlimited reservations
    Unlimited checkouts
    Unlimited events
    Unlimited issues
    Unlimited locations
  • Popular

    Startup

    N/AN/A /month,
    paid N/A
    N/A items
    N/A users
    N/A GB storage
    All features
    Unlimited reservations
    Unlimited checkouts
    Unlimited events
    Unlimited issues
    Unlimited locations

  • Business

    N/AN/A /month,
    paid N/A
    N/A items
    N/A users
    N/A GB storage
    All features
    Unlimited reservations
    Unlimited checkouts
    Unlimited events
    Unlimited issues
    Unlimited locations

  • Enterprise

    N/AN/A /month,
    paid N/A
    N/A items
    N/A users
    N/A GB storage
    All features
    Unlimited reservations
    Unlimited checkouts
    Unlimited events
    Unlimited issues
    Unlimited locations

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