TV and Film Production Equipment Management

Manage camera gear, sound equipment and other items that are involved in media productions in one centralized, always up-to-date system.

Key features:

Track all your equipment
Bundle equipment into kits
Plan equipment usage
Schedule maintenance
Keep track of usage
Manage and resolve issues
Track maintenance events

Gain full control of your production gear

Keep all your valuable cameras, sound equipment, laptops, vehicles and more in one, central database.

Categorize by type, location, specifications or other custom filtering options
Bundle equipment into kits that can be reserved and checked out together, but maintained separately

Schedule Equipment Usage with Reservations

Get the most out of your equipment without double bookings.

Enable self-service for registered users
Book multiple equipment items and kits into one reservation
Set due dates and be notified when overdue
Scan to reserve : Use QR codes on equipment to quickly create reservations

Track actual usage with checkouts

While reservations is for planned usage, checkouts tracks the actual utilization of your equipment.

Keep track of how, when and in what projects each equipment item is being used
Enable self-checkout and keep track of who is in possession of the equipment
Be notified when equipment is not returned in time
Set the home location of each equipment item to easily know where it should be returned

Scan Equipment QR codes for quick handling

Save time and avoid picking the wrong equipment - Label equipment with self-printed Itefy QR labels.

Print on to Avery and Herma labels with your own laser printer
Export item lists with unique item codes to use with dedicated label printers
Use our Itefy GO mobile app to scan equipment QR labels, to quickly find items, create reservations, checkouts etc.

A toolbox for all your equipment assets

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc.

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it.

Location Tracking

Keep track of where your assets are located at any given time.

Asset Database

Keep track of, organize and categorize all your assets in one database.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Maintenance Scheduling and Tracking

Reduce downtime by scheduling maintenance of each equipment item. Keep a full track record of all performed maintenance.

Create recurring reservations for maintenance appointments
Assign maintenance to the right people, and to the correct location
Track actual maintenance by converting reservations to maintenance events, documenting what has been done and when.
Enable your team to add valuable information about the maintenance progress and result

Quick Status on the Dashboard

Get to know the overall status of your equipment in a glimpse.

Easy to understand, color coded boxes for vital information
See what needs your attention in a few seconds
Get statistics and the latest activity on one page
Shortcuts to all relevant functions

Delegate Responsibility with your Team

Take full advantage of a central, always available equipment management system like Itefy - Give you team access to self-service and distributed responsibility.

Set individual permission for each user
Assign responsibility for different equipment to different people
Track who is actually in possession of each equipment item
Create usage reports and group by people

Start managing your equipment smarter

Try all features free for 14 days — no credit card, no obligations, no risk.

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