Equipment Maintenance Management Software (CMMS)

Log maintenance and other equipment events to keep track of maintenance expenses, license renewals etc.

Key features:

  • Preventive maintenance schedules
  • Issue-to-repair workflow
  • Track maintenance expenses
  • Condition & uptime statistics
01

Preventive maintenance on a schedule

Recurring reservations classified as maintenance or inspection put periodic service on the calendar — visible to everyone, colored by classification, with reminders so nothing slips.

  • Recurring series: daily, weekly, monthly or yearly, with flexible end rules
  • Maintenance, inspection and repair classifications keep the schedule readable
  • Expired, uncompleted maintenance is flagged and chased automatically
Maintenance and usage bookings on the Itefy calendar
02

From breakdown to planned repair

When something breaks, anyone can report an issue with photos in seconds. The responsible person is notified, the equipment can be locked automatically, and the repair is scheduled as a reservation straight from the ticket.

  • Issue tickets with photos, attachments, deadlines and comment threads
  • “Schedule repair” creates a linked repair reservation in one click
  • Affected items can be marked inoperative until the issue is closed
Issue ticket in Itefy with a Schedule repair action
03

A full service history on every item

Log maintenance, inspections, purchases and renewals as events — with time spent, expenses and the person who did the work, even when logged on their behalf. The item page turns that history into condition and uptime statistics.

  • Event log per item and account-wide, with tags and expenses
  • Condition tracking: operative, inoperative, discarded — with full changelog
  • Uptime and issue statistics show how equipment really performs
Item insights in Itefy with uptime by condition and issue statistics
04

Know what maintenance really costs

Expenses logged on events add up to a maintenance cost picture per item, per type and per period — so decisions about repair versus replace are made on numbers, not gut feeling.

  • Maintenance report grouped by item, type or user
  • Combine with asset value and depreciation for repair-or-replace calls
  • Export any report to Excel, CSV or PDF
Report in Itefy with grouped results

Part of a complete toolbox

Maintenance is one piece — Itefy covers the whole equipment lifecycle.

Asset registry

Keep track of, organize and categorize all your assets in one database.

Equipment management

Reservations

Plan usage and maintenance ahead of time, without double bookings.

Scheduling

Checkouts

Track actual usage and make sure equipment is returned on time.

Checkout & check-in

Mobile app

Scan a QR label and log events or report issues right at the equipment.

Itefy Go

Contacts

Link service partners and suppliers to the equipment they maintain.

Contacts

Reports & insights

Live statistics on condition, uptime, utilization and value.

Reports

Take control of your equipment

Try every feature free for 14 days. No credit card, no obligations.