Equipment Booking & Scheduling Software | Itefy

Equipment Booking & Scheduling Software

Plan and schedule equipment usage
and avoid double bookings.

Key features:

  • Equipment Reservation
  • Maintenance Scheduling
  • Renewal reminders
  • Appointments

Plan and schedule equipment usage

Streamlined equipment planning and scheduling, ensuring seamless reservations across both mobile and web platforms.

  • Easily make reservations for multiple items, with customizable dates, times, and locations.
  • Assign reservations to specific users, and include tags and additional notes for better organization.
  • Manage all your equipment needs from one place, whether on the go with the mobile app or from the convenience of your desktop.

List and calendar views

View the reservations in the form of a list or 
view them in a visual calendar by day, week, or month.

Recurring reservations

Advanced recurring reservation options, giving full control over repeat bookings with flexible scheduling and custom intervals.

  • Set up recurring reservations with daily, weekly, monthly, or yearly intervals, including multi-day and weekday-based options.
  • Easily configure the end date for repetitions, either after a set number of occurrences or on a specific date.
  • View a sample list of upcoming reservation dates to ensure your settings are correct, with changes to one reservation not affecting others.

Multiple items in one reservation

  • No need to waste your time making multiple reservations and keeping track of them all.
  • Reserve multiple equipment items in a single reservation, saving time and limiting the number of reservations.

Avoid double bookings

Avoid the hassle of double bookings with our smart reservation system that ensures equipment availability is always accurate.

  • Prevent overlapping reservations for the same equipment.
  • Ensure clear visibility and avoid scheduling conflicts.
  • Streamline the process with automatic conflict detection.

Reserve on behalf of other users

Effortlessly reserve equipment on behalf of others, ensuring smooth coordination and clear communication within your team.

  • Allow project coordinators to reserve equipment for other users with ease.
  • Keep everyone informed with automatic notifications about their reservations.

Reserve to a location

  • Set the location to the reservation itself.
  • The registered location of the reserved items are automatically changed upon checkout.

Smooth workflow to checkouts and events

  • Easily convert the reservation into checkouts or events depending on your requirements.
  • All reservation information is automatically copied to the checkout or event.

Avoid uncompleted reservations

  • Get notifications on the dashboard about the expired reservations that users have not completed.
  • Itefy automatically sends reminders to users who have incomplete reservations.

Not just an equipment resource planning system

Itefy is a complete toolbox for your equipment, inventory and assets. Have a look at some of the other features.

Asset Database

Keep track of, organize and categorize all your assets in one database.

Reservations

Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.

Checkouts

Keep track of actual asset usage, and make sure it's being returned in time.

Event Tracking

Keep track of events such as purchases, license renewals, maintenance etc. 

Issue Tracking

When equipment breaks, Itefy's issue management module helps to efficiently resolve it. 

Location Tracking

Keep track of where your assets are located at any given time.

Mobile App

Use our mobile app Itefy GO to create reservations, checkouts and more on the go.

Collaboration

Share the equipment management by delegating responsibility to multiple people.

Statistics

Get live statistics on utilization, performance, condition, inventory etc.

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