Equipment Management Software
Gain full control of all your equipment,
all in one centralized, up-to-date database.
Gain full control of all your equipment,
all in one centralized, up-to-date database.
Messy equipment spreadsheets are of the past. Let Itefy keep track of all of your equipment.
In addition to the usual equipment types, Itefy let you create the categories that makes sense for you.
Having equipment that should be used together? Kits in Itefy got you covered.
Whether you have 10 or 10 000 items in your Itefy database, finding the equipment you're looking for is easy - using the search and filtering options.
Search by keywords
Custom equipment types
Custom criteria values
Custom locations
Equipment availability status
Operational status
Inventory status
Customize displayed columns
Itefy is a complete toolbox for all your equipment, inventory and assets.
Plan and schedule usage, maintenance or whatever needs to be scheduled for your assets.
Learn moreWhen equipment breaks, Itefy's issue management module helps to efficiently resolve it.
Learn moreKeep track of events such as purchases, license renewals, maintenance etc.
Learn moreUse our mobile app Itefy GO to create reservations, checkouts and more on the go.
Learn moreShare the equipment management by delegating responsibility to multiple people.
Equipment management software keeps one register of what an organisation owns and what is happening to it — where each item is, who has it, what condition it is in and when it is next due for service. Itefy replaces the spreadsheet that only stays accurate while one person keeps updating it, because the record updates itself as equipment is booked, checked out, moved and repaired.
Photos, documents, purchase and depreciation values, serial and asset numbers, condition, current location and free-text notes, alongside custom types and categories you define. Every booking, checkout, move, condition change and repair is then appended automatically, so each item carries its own complete history without anyone maintaining a log.
Import it from Excel or CSV with a guided wizard that maps your columns to Itefy's fields, including auto-numbering for batches of identical items. Most teams import their existing list and run their first checkouts the same day; you can export everything again at any time, so the data stays yours.
No. Itefy uses printed QR labels that any phone camera reads through the Itefy Go app — which runs in the browser and can be installed to the home screen, so there is nothing to buy and nothing to roll out. Print label sheets on an ordinary laser printer, or export item codes for DYMO and Brother label printers.
Plans are sized by capacity rather than by feature: 500 items on Basic, 2,000 on Startup, 10,000 on Business and 50,000 on Enterprise, each with a bundle of user seats included and more available per month. The core system — database, reservations, checkouts, issues, maintenance, QR labels, permissions and import/export — is on every tier. Full detail on plans and pricing.
Itefy has a REST API on the Business and Enterprise plans for pushing or pulling item, reservation and checkout data, and Excel/CSV import and export on every plan for one-off and scheduled transfers. There is no pre-built integrations marketplace today — see the API page for what the interface covers.
Try every feature free for 14 days. No credit card, no obligations.