Itefy vs. Excel
Spreadsheets are where most equipment lists start — and where most of them quietly fail. Here's the honest comparison.
Where the spreadsheet stops working
A spreadsheet is a list. Equipment management is a process — bookings, handovers, returns, repairs — and a list can’t run a process. This is what that means in practice.
| Excel / Google Sheets | Itefy | |
|---|---|---|
| Availability | Whatever the sheet said when someone last updated it | Live availability with automatic double-booking prevention |
| Accountability | “I think Jonas has it” — no record of handovers | Checkouts with user, purpose, due date and overdue alerts |
| History | Overwritten cells; last month’s truth is gone | Permanent activity log per item — usage, moves, repairs, condition |
| In the field | Pinch-zooming a sheet on a phone, or waiting until you’re back | Scan a QR label with Itefy Go — check out, report, done |
| Reminders | The sheet never calls you | Automatic notifications for overdue returns, maintenance and low stock |
| Team access | One master file, conflicting copies, no permissions | Everyone works in one system with per-user permissions |
| Documentation | Pictures and manuals scattered across drives and inboxes | Pictures, documents and specifications attached to each item |
| Reports | Hand-built pivot tables, rebuilt every time | Usage, value and maintenance reports — exportable in one click |
| Cost | Free — until lost equipment, double bookings and admin hours are counted | From $15/month, 14-day free trial with no credit card |
Your spreadsheet is the perfect starting point
The work you’ve put into that sheet isn’t wasted — it’s your import file. The guided wizard maps your columns to Itefy fields, lets you review and adjust each row, and moves a typical registry in well under an hour.
- Import from Excel, Google Sheets or any CSV export
- Map your columns to name, ID, type, location, value and more
- Review, deselect and edit rows before anything is created
And you're never locked in
Everything you put into Itefy can be exported back out as Excel or CSV at any time — items, unique IDs, values, the lot. Try it for 14 days with your real data; if it doesn’t earn its place, export and walk away.
- One-click export of the full registry
- Reports export to Excel, CSV and PDF
- REST API for anything custom
Take control of your equipment
Try every feature free for 14 days. No credit card, no obligations.