Itefy Blog

Every few weeks somebody asks the internet what to use for keeping track of shared equipment. We read the answers — 55 buying threads and 2,151 comments spanning nine years — and counted what people are actually told. The most recommended answer is not software.

Every equipment system works beautifully at twenty items. The ones that survive four hundred are the ones where moving, labelling, editing and handing out gear is a single operation instead of four hundred of them. Seven ordinary jobs, done both ways.

Every organisation needs one list of what it owns. Download a free Excel asset register template, see which columns actually earn their place, and learn where a spreadsheet register quietly stops being true.

A sign-out sheet is the simplest accountability tool there is — one row per loan, signed and dated. Here is a template you can copy today, the seven columns that actually matter, and the point at which paper stops working.

Are you struggling to track stock accurately in Excel? Learn how Excel inventory management can simplify stock control, avoid mistakes, and build a working system.

Is CMMS better than manual spreadsheets? Discover the real difference in “CMMS vs Manual Spreadsheet” and why it matters for efficiency in modern maintenance.

Keeping track of equipment inventory can be tedious and hard if you don't know where to begin. We're created a step by step guide on how to create an equipment inventory list that will help you gain full control of your equipment.

In this tutorial, we cover how to import equipment lists from Excel spreadsheets or CSV files, and batch create individual labels with QR codes that will lead to web addresses from the imported file.

In this tutorial, we cover how to import equipment lists from Excel spreadsheets or CSV files, and batch create individual labels with QR codes that will lead to web addresses from the imported file.

If you're new to equipment inventory management, a spreadsheet is a fine place to start. We have a free online equipment tracking spreadsheet you can open and use straight away, and a Google Sheets template if you would rather work in a file. Here is how to run equipment management in either of them.

Microsoft Excel, Google Sheets and other spreadsheet software are great to get started with equipment management. But when limitations arise, you may consider a dedicated equipment management system. Here is how to know when it's time, what transfers and what doesn't, and how to make the move in an afternoon.