Equipment & Asset Management Software

All your tools, assets and equipment in one searchable registry — with pictures, documents, value and complete history.

Key features:

Asset database
Types, categories & tags
QR labels
Import & export

Itefy dashboard with equipment status overview

A complete registry, always searchable

Every asset lives in one place, split into tabs for long-term items, consumable inventory, archived equipment and trash. Search and filters answer “what do we have, where, and is it available?” in seconds.

Search and filter by type, category, location, availability and condition
Inventory tab for consumables with quantities and low-stock alerts
Archive parks retired equipment without losing its history

Items registry in Itefy with tabs, search and filters

Rich item pages

Each item page collects everything about the asset: pictures with built-in crop and rotate, documents and manuals, specifications, purchase and depreciation values, plus live insights and a complete changelog.

Pictures, documents and video links on every item
Specifications: make, model, serial numbers — any properties you need
Purchase value, salvage value and current depreciated value

Item page in Itefy with insights, files and history tabs

Organize with types, categories and tags

Item types define what something is; custom category groups and tags capture everything else — brand, department, project, certification. Together they make even thousands of items easy to slice and find.

Unlimited item types with per-type specifications
Custom category groups with your own values
Free-form tags for the rest

Get your data in — and out

Moving from a spreadsheet? A guided wizard imports items from Excel or CSV, mapping your columns to Itefy fields. Everything can be exported back out at any time — your data is never locked in.

Excel/CSV import wizard for items and contacts
One-click export to Excel or CSV, including unique IDs
REST API for custom integrations

QR labels connect the physical and the digital

Generate and print QR labels for your equipment, attach them, and every item is one scan away — open its page, check it out or report an issue with the Itefy Go mobile app.

Generate printable QR label sheets, or blank labels to assign later
Scan with any phone — no special hardware needed
Optional public item pages for information sharing

Maintain at scale

Registries change: departments move, gear gets recategorized, photos need updating. Batch editing applies a change to every selected item — or to every item matching a search — in one supervised run.