Equipment Database & Asset Registry

All your tools, assets and equipment in one searchable registry — with pictures, documents, value and complete history.

Key features:

  • Asset database
  • Types, categories & tags
  • QR labels
  • Import & export
Itefy dashboard with equipment status overview
01

A complete registry, always searchable

Every asset lives in one place, split into tabs for long-term items, consumable inventory, archived equipment and trash. Search and filters answer “what do we have, where, and is it available?” in seconds.

  • Search and filter by type, category, location, availability and condition
  • Inventory tab for consumables with quantities and low-stock alerts
  • Archive parks retired equipment without losing its history
Items registry in Itefy with tabs, search and filters
02

Rich item pages

Each item page collects everything about the asset: pictures with built-in crop and rotate, documents and manuals, specifications, purchase and depreciation values, plus live insights and a complete changelog.

  • Pictures, documents and video links on every item
  • Specifications: make, model, serial numbers — any properties you need
  • Purchase value, salvage value and current depreciated value
Item page in Itefy with insights, files and history tabs
03

Organize with types, categories and tags

Item types define what something is; custom category groups and tags capture everything else — brand, department, project, certification. Together they make even thousands of items easy to slice and find.

  • Unlimited item types with per-type specifications
  • Custom category groups with your own values
  • Free-form tags for the rest
Category management in Itefy
04

Get your data in — and out

Moving from a spreadsheet? A guided wizard imports items from Excel or CSV, mapping your columns to Itefy fields. Everything can be exported back out at any time — your data is never locked in.

  • Excel/CSV import wizard for items and contacts
  • One-click export to Excel or CSV, including unique IDs
  • REST API for custom integrations
Itefy’s spreadsheet import wizard reviewing every row before import
05

QR labels connect the physical and the digital

Generate and print QR labels for your equipment, attach them, and every item is one scan away — open its page, check it out or report an issue with the Itefy Go mobile app.

  • Generate printable QR label sheets, or blank labels to assign later
  • Scan with any phone — no special hardware needed
  • Optional public item pages for information sharing
QR label generation in Itefy
06

Maintain at scale

Registries change: departments move, gear gets recategorized, photos need updating. Batch editing applies a change to every selected item — or to every item matching a search — in one supervised run.

  • Batch-edit location, type, condition, categories and main image
  • Add many identical items at once with auto-numbered names
  • Kits bundle items that belong together for one-step operations
Batch editing items in Itefy

The registry is just the start

Everything in Itefy builds on the asset database.

Reservations

Plan and schedule usage and maintenance, without double bookings.

Scheduling

Checkouts

Track actual usage and make sure equipment is returned on time.

Checkout & check-in

Maintenance & issues

Preventive maintenance schedules and issue-to-repair workflows.

Maintenance management

Mobile app

Add items, scan QR labels and work from the field with Itefy Go.

Itefy Go

Contacts

Suppliers, manufacturers and customers — linked to your equipment.

Contacts

Reports & insights

Asset value, utilization, condition and more — exportable in one click.

Reports

Take control of your equipment

Try every feature free for 14 days. No credit card, no obligations.

Start your free trial View pricing