Reports & insights that answer real questions

How much is the fleet worth? What sits idle? What did maintenance cost — and did usage match the plan? Your equipment history has the answers. Itefy surfaces them.

Key features:

  • Eight report types
  • Planned vs. actual
  • Live dashboard KPIs
  • Excel, CSV & PDF export
A grouped equipment report in Itefy
01

A report engine, not a canned PDF

Pick a report type, a period and how to group the results — by item, person, type or location — and read the answer on screen or take it with you. Checkout time, checkout activity, asset value, maintenance, utilization, usage, reservations: each one answers a concrete question.

  • Eight report types with flexible grouping and date ranges
  • Drill from group totals down to the individual records
  • One-click export to Excel, CSV or PDF
Report in Itefy grouped by user, checkout and item
02

Planned vs. actual — did reality match the plan?

Brand new: a report that compares your reservations with what actually happened. How many bookings were fulfilled? How punctual were pickups and returns? Was the equipment that was booked the equipment that was used? Now you know — per team, per period.

  • Fulfilment rate: bookings converted to real checkouts
  • Pickup and return punctuality against the booked window
  • Item match: reserved gear vs. gear actually taken
The planned-vs-actual report in Itefy
03

Live status on the dashboard

You shouldn’t need to run a report to know how things stand. The dashboard tracks the key numbers continuously — utilization, condition, overdue work, asset value, reservation fulfilment — with trends, and every number clicks through to the records behind it.

  • KPI tiles with trends for utilization, condition and value
  • Overdue checkouts, open issues and low stock — always visible
  • Every number links to the filtered list behind it
The Itefy dashboard with live KPIs and status cards
04

Insights down to the single item

Every item page carries its own statistics — uptime by condition, utilization by checkouts, depreciated value, issue counts — plus account-wide change logs for condition, location and inventory, each searchable and exportable.

  • Per-item uptime, utilization and value on the Insights tab
  • Account-wide change logs for condition, location and inventory
  • Location statistics: item counts and combined value per location
Item insights in Itefy with uptime and utilization statistics

Reporting is the payoff — here’s what feeds it

Checkouts

Every handover recorded — the raw material for usage and utilization reports.

Checkout & check-in

Reservations

Plans on the calendar — the baseline that planned-vs-actual measures against.

Scheduling

Maintenance

Events and issues with costs — the basis for maintenance reporting.

Maintenance management

Depreciation & value

Purchase data per item rolls up to asset value per location and in total.

Asset registry

REST API

Pull the same data into your own BI platform via the Itefy API.

About the API

How-to guides

Step-by-step reporting articles in the Help Center.

Help Center

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