Reports & insights that answer real questions

How much is the fleet worth? What sits idle? What did maintenance cost — and did usage match the plan? Your equipment history has the answers. Itefy surfaces them — on screen, or delivered to your inbox on a schedule.

Key features:

Ten report types
Filters, charts & period comparison
Scheduled email reports
Excel, CSV & PDF export

A report engine, not a canned PDF

Pick a report type, a period, how to group the results — by item, person, type or location — and what to include, and read the answer on screen or take it with you. Checkout time, checkout activity, asset value, maintenance, costs, utilization, downtime, inventory movement, reservations, planned-vs-actual: each one answers a concrete question.

Ten report types with flexible grouping and date ranges
Filter any report to selected item types, locations, users or categories
Drill from group totals down to the individual records
One-click export to Excel, CSV or PDF

Report in Itefy grouped by user, checkout and item

See the trend, not just the number

Every report opens with a chart of the top groups, by the measure you pick. Turn on period comparison and Itefy runs the same report for the window before — deltas appear next to every total, and the chart shows both periods side by side. Up or down since last month? Now it’s one glance.

Chart of top groups on every report, measure selectable
Compare with the previous period — deltas on rows, totals and chart
Works with every report type, grouping and filter

A utilization report in Itefy comparing two periods in the chart and table

Reports that deliver themselves

Save any report configuration — type, grouping, filters, period — under a name and re-run it in one click. Or put it on a schedule: every Monday morning covering the previous week, or on the 1st covering the previous month, emailed as an Excel, CSV or PDF attachment to whoever needs it. Recipients don’t need an Itefy account.

Saved reports: your recurring questions, one click away
Weekly or monthly email delivery with the report attached
Send to managers, finance or customers — no login required

Scheduling a saved report for monthly email delivery in Itefy

Know what your equipment really costs

The costs report sums the expenses recorded on maintenance events, repairs, inspections and transport — grouped by classification, item, type, location or the person responsible. Pair it with the downtime report (time out of service, incidents, uptime share) and the inventory movement report to see the full operational picture.

Costs by classification: maintenance vs. repairs vs. transport
Downtime & uptime share per item or type — find the troublemakers
Inventory movement: stock added, withdrawn and net change

The costs report in Itefy grouped by classification

Planned vs. actual — did reality match the plan?

A report that compares your reservations with what actually happened. How many bookings were fulfilled? How punctual were pickups and returns? Was the equipment that was booked the equipment that was used? Now you know — per team, per period.

Fulfilment rate: bookings converted to real checkouts
Pickup and return punctuality against the booked window
Item match: reserved gear vs. gear actually taken

Live status on the dashboard

You shouldn’t need to run a report to know how things stand. The dashboard tracks the key numbers continuously — utilization, condition, overdue work, asset value, reservation fulfilment — with trends, and every number clicks through to the records behind it.

KPI tiles with trends for utilization, condition and value
Overdue checkouts, open issues and low stock — always visible
Every number links to the filtered list behind it

The Itefy dashboard with live KPIs and status cards

Insights down to the single item

Every item page carries its own statistics — uptime by condition, utilization by checkouts, depreciated value, issue counts — plus account-wide change logs for condition, location and inventory, each searchable and exportable.