Technical installations, appliances, furniture and tools — organized per building, floor and room, with inspections on schedule and faults handled fast.
Key features:
He pointed at the extinguisher by the stairwell. Just that one. Asked when it had last been checked. I knew that it had been. I had walked the building with the engineer myself — I remembered the rain. But the folder said the site was serviced in the spring. The site. Not the extinguisher by the stairwell. He waited. I heard the lift doors. Twice. Then I said I would get back to him. And heard exactly how that sounded.
A certificate covers a building. An auditor points at a thing on a wall. Evidence has to attach to the thing.
Four places that gap opens, and what actually closes it.
Facilities work gets done and then disappears. The engineer came, the round was walked, the part was replaced — and the only surviving trace is a line on an invoice for the whole site. What actually fixes it: record the work against the individual asset, and attach the proof to the work rather than to the year.
Statutory rounds, filter changes, emergency-light tests — the schedule is never the hard part. Noticing that this month's did not happen is. What actually fixes it: put the round on the calendar as a recurring booking and let the slot report on itself when it passes empty.
A property portfolio is not a list, it is a shape: sites containing buildings containing floors containing rooms, with plant rooms and yards hanging off the side. Flatten it into one column of location names and every question takes a walk. What actually fixes it: let the register have the same shape as the estate.
Somebody noticed. They told somebody. It was a good day, so it reached the right inbox — and then it lived there, in a thread with no photo, no deadline and no asset attached to it. What actually fixes it: report at the thing, from a phone, and keep the whole conversation on the fault instead of in a mailbox.
It is not a CAFM. No floor plans, no space or occupancy management, no BMS or sensor feeds. Itefy tracks the assets inside your buildings, not the square metres they stand on.
There is no certificate register. You schedule the next inspection and Itefy chases the schedule. Nothing watches an expiry date on a document and warns you before it passes.
Fault reporting needs an account. A passer-by who scans the QR label gets a read-only page — genuinely useful, but there is no form on it. Anyone who reports faults needs a user seat.
Linking an electrician to a boiler records who services it. It does not email them. Contractor notification is not something Itefy does.
Caretakers, technicians and managers each get the right access.
Scan a label, report a fault, check the history — from the plant room, on any phone.
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