Event & AV Equipment Management

Speakers, mixers, lights, cameras and cables — packed in kits, booked per event, scanned out at load-out and checked back in after the show.

Key features:

  • Kits for cases & packages
  • Per-event bookings
  • Batch QR scanning
  • Damage tracking
AV equipment kit in Itefy
01

Kits that match how gear travels

Build kits that mirror your flight cases and standard packages — the PA rig, the camera package, the lighting truss with cables and clamps. One booking, one checkout, one scan-through at the ramp, while every item keeps its own service history.

  • Kits are reserved and checked out as one, maintained per item
  • Pictures, specs and serial numbers on every piece of gear
  • Categories and tags for departments: audio, video, light, rigging
An equipment kit with its items in Itefy
02

Book gear per event — no surprises on show day

Reserve everything an event needs on a shared calendar, assigned to the crew and the venue. Conflict detection catches overlapping shows before they become a problem, and the whole team sees what’s committed where.

  • Reserve to a location — see what’s at which venue
  • Automatic double-booking prevention, kit-aware
  • Convert the booking to a checkout when the truck is loaded
Event bookings on the Itefy calendar
03

Load-out in minutes with batch scanning

QR labels on cases and gear turn load-out into a scan-through: point a phone at each label and items fly into the checkout. At load-in, scan again — anything missing is immediately visible instead of discovered next week.

  • Batch-scan multiple items into one checkout in seconds
  • Partial check-in shows exactly what hasn’t come back
  • Works on any phone with Itefy Go — no scanners to buy
New checkout in the Itefy Go mobile app
04

After the show: condition, damage, repairs

Blown driver, bent truss, flickering fixture? Log the issue with photos before the memory fades, flag the gear as inoperative so it isn’t booked for the next show, and schedule the repair.

  • Issue tickets with photos, taken on the spot
  • Inoperative gear is blocked from new bookings automatically
  • Repair reservations keep the service schedule honest
Issue ticket in Itefy with a Schedule repair action

Made for production crews

Clients & venues

Link checkouts and bookings to clients and venues in the built-in contact register.

Learn more

Crew self-service

Freelancers and crew get their own logins with exactly the permissions you decide.

Utilization insights

See which gear pays for itself and what can be cross-rented instead of bought.

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Maintenance

PAT tests, lamp hours, firmware — recurring maintenance with reminders.

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TV & film production

Managing camera gear for productions? There’s a dedicated page for that.

TV & film

Itefy Go mobile app

The whole workflow from the warehouse floor or the venue, on any phone.

Learn more

Plans & Pricing

  • USD
  • EUR
  • NOK
Monthly Yearly
  • Basic

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial
  • Business

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial
  • Enterprise

    N/A
    per month, paid N/A
    • N/A items
    • N/A users included
    • Extra seats N/A/month
    • N/A GB storage
    • All core features
    • Recurring reservations
    • Contacts
    • Kits
    • Reports & insights
    • API access
    Start free trial

Take control of your equipment

Try every feature free for 14 days. No credit card, no obligations.