Itefy Blog

Just been made responsible for the equipment at work, on top of your actual job? This guide covers what the job includes, what to do first, and every step after that, in the order that works. Each step ends with a clear sign that it's done, so you can come back and pick up where you left off.

Every few weeks somebody asks the internet what to use for keeping track of shared equipment. We read the answers — 55 buying threads and 2,151 comments spanning nine years — and counted what people are actually told. The most recommended answer is not software.

Every equipment system works beautifully at twenty items. The ones that survive four hundred are the ones where moving, labelling, editing and handing out gear is a single operation instead of four hundred of them. Seven ordinary jobs, done both ways.

The biggest locations update in Itefy's history is live. Nest locations up to five levels deep, classify them as sites, buildings, rooms, storage, vehicles or containers — and track mobile locations that carry your equipment around, with a full movement history.

Every organisation needs one list of what it owns. Download a free Excel asset register template, see which columns actually earn their place, and learn where a spreadsheet register quietly stops being true.

The question every shared equipment pool eventually fails to answer: who has the camera right now? Four systems for keeping custody visible — from a whiteboard to scan-out software — and how to pick the one your team will actually use.

A numbering scheme that survives contact with reality, label stock that lasts more than one season, and one placement rule per item type. For teams with a few hundred pieces of shared gear.

Not consultant abstractions — the five specific gaps that make gear disappear in teams of three to fifty, and what to change on Monday morning for each one.

Most equipment does not get stolen. It gets lent, forgotten and never asked for. Where shared gear actually goes, and the five habits that stop it.

Discover what AI asset tracking means and explore real-world use cases that show how AI improves visibility, reduces losses, and increases operational efficiency.

Learn 10 best practices for fixed asset tracking to help businesses maintain and optimize their physical assets. Improve asset usage and extend lifespan.

Property asset management helps businesses to optimize asset use, reduce costs, and extend asset lifespan. Learn best practices and automation strategies .