Itefy Blog

Updates, tips & tricks and more

  • Sep
    28
    2026

    Your equipment bookings, in the calendar you already use

    Itefy reservations and return dates can now appear in Google Calendar, Outlook and Apple Calendar. Subscribe once for the weeks ahead, or add a single booking in a click when it is happening today. Here is how both work, and the one thing worth knowing before you rely on it.
  • Sep
    10
    2026

    The Four Systems Every Small Business Runs On (and the One Nobody Builds)

    Every business runs on four operating systems: money, people, customers and things. Three of them get proper tools within a couple of years, because something outside the business forces the issue. The fourth one has no forcing function, so it stays in somebody's head. Here is how to build it, in a week, starting with a list.
  • Sep
    1
    2026

    Best Equipment Management Software? We Counted What 2,151 Comments Actually Recommend

    Every few weeks somebody asks the internet what to use for keeping track of shared equipment. We read the answers — 55 buying threads and 2,151 comments spanning nine years — and counted what people are actually told. The most recommended answer is not software.
  • Aug
    26
    2026

    Itefy Go, rebuilt: everything you did before, in your thumb's reach

    The Itefy Go mobile app has been rebuilt from scratch. Same account, same data, same sign-in — but scanning is one tap from anywhere, the home screen tells you what needs attention, you can register equipment from your phone, and checking things in can put them back where they belong.
  • Aug
    20
    2026

    What Ten Equipment Systems Actually Mean When They Say "Kits"

    Almost every equipment management tool has a checkmark next to "kits". We read the published documentation for ten of them, and the mechanics behind that checkmark differ so much that they are not the same feature at all.
  • Aug
    5
    2026

    400 items, one afternoon: the batch operations that make equipment tracking scale

    Every equipment system works beautifully at twenty items. The ones that survive four hundred are the ones where moving, labelling, editing and handing out gear is a single operation instead of four hundred of them. Seven ordinary jobs, done both ways.
  • Jul
    30
    2026

    From gut feeling to numbers: how one equipment team put reports to work

    Follow a mid-sized AV production company through five very ordinary problems — vanishing gear, surprise repair bills, double bookings, idle capital and a Monday-morning meeting nobody was prepared for — and see which report answers each one.
  • Jul
    27
    2026

    Your equipment isn't stored in a flat list — now your locations aren't either

    The biggest locations update in Itefy's history is live. Nest locations up to five levels deep, classify them as sites, buildings, rooms, storage, vehicles or containers — and track mobile locations that carry your equipment around, with a full movement history.
  • Jul
    23
    2026

    Reports 2.0: filters, charts, comparisons — and reports that email themselves

    The Reports page just took its biggest leap yet. Filter any report down to the equipment you care about, see trends against the previous period, measure costs, downtime and inventory movement with three new report types — and have any report delivered to your inbox on a schedule.
  • Jul
    18
    2026

    The biggest Itefy update ever is here

    We've spent the last year rebuilding Itefy from the ground up — a completely redesigned web app, a built-in contact register, powerful reports, a REST API, and one single address for all of it.
  • Jul
    7
    2026

    A tool checkout system for construction crews that actually gets used

    Construction loses tools in the gap between the container and the crew — not to theft rings, but to untracked hand-overs. What a checkout system has to survive on a live site, and how to roll one out without a mutiny.
  • Jun
    10
    2026

    The university gear room on a small-department budget

    Film, journalism, music and science departments all run the same operation — a room of expensive equipment lent to a rotating population of students — usually on a budget that rules out enterprise checkout platforms. Here's the lean version that still works.