Book items ​

A booking is a promise about the future: this equipment, this period. From Home → Book items, or an item's More → Create a reservation.

The form ​

  • Items — Add items for more
  • Name — the job. This is what everyone else sees in the calendar
  • From and To
  • Kind — usage, maintenance, inspection, transport, repair or other. It decides how the booking is reported on, and whether broken equipment may be booked at all
  • On behalf of, Location, Note — optional

Clashes ​

Items already booked in the period you chose are marked BOOKED and cannot be added.

If you change the dates after choosing items, the app re-checks and flags anything that now clashes — the "the job moved to Thursday" case, which is exactly when a clash appears out of nowhere.

Kits ​

Booking a kit books everything inside it.

Broken equipment ​

Something inoperative cannot be booked — unless the booking's kind is the work itself: repair, maintenance, inspection or transport. You can always schedule the repair for the thing you just marked broken.

Turning a booking into a checkout ​

When the equipment is collected, open the booking under Activity → Bookings and convert it to a checkout. The form is prefilled and still editable, and the booking is completed when you save — so it does not sit there afterwards looking unfulfilled.

A booking for maintenance or an inspection converts to an event instead, which is the record of the work being done.

Completed by mistake ​

Open the booking and choose Reopen booking. It goes back to Open, or to Overdue if its end time has already passed.

If the booking had been completed by creating a checkout or an event, reopening also unlinks it from that record. The checkout or event itself is not deleted — it stays as the record of what actually happened — and equipment that is still checked out stays checked out. The app tells you which record it will unlink before you confirm.

What stays in the web app ​

Recurring bookings — every Tuesday, the first of each month — are created and edited in the web app, which also holds each booking's change history.

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