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Set up Itefy from scratch

Import your equipment from Excel

QR-label your equipment

Run a lending workflow

Set up a preventive-maintenance program

Handle a broken item end-to-end

Track consumables

Onboard your team with the right permissions

Organize gear into kits

Month-end reporting routine

Get started with Itefy Go

Organize your inventory with types, categories and specifications

Use the free Equipment Sheet

Web app

Dashboard

Items

Add Items

Import from spreadsheet (xlsx)

Search & Filtering

Batch Edit Items

Create Records from a Selection

Export Items

Item Dashboard

Perform tasks

Item activity

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Attachments

Videos

Types

Contextual Categories

Add, pick and adjust inventory

Inventory Items

Item settings

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Print QR Code Labels

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Reservations

Create new reservation

List Reservations

Complete a Reservation

Classify Reservations and Events

Edit reservations

Change recurring reservation dates

Delete reservations

Sync Bookings to Google Calendar, Outlook or Apple Calendar

Checkouts

Check out items

Check out from reservation

Check in items

Checkout log

Custody — equipment with no return date

Issues

Create issue ticket

List Issues

Change issue status

Comment on issues

Extend issue deadline

Edit issue details

Delete issue

Attachments and pictures on issues

Plan a repair from an issue

How to Track Equipment Condition

Change item condition

Condition changelog

Condition status

Inventory

Locations

Manage locations

Hierarchy & classifications

Location changelog

Location statistics

Contacts

Add and manage contacts

Link contacts to items, reservations and more

Contact activity and documents

Import contacts from a spreadsheet

Events (maintenance)

Create event

Create event from reservation

List events

Edit event

Delete event

Pictures and files on events

Reports

Planned vs Actual

Notifications

Misc

Switch to another account

Comments

Smartphone app (Itefy Go)

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Getting around

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Reservations

Create reservation

List reservations

Complete reservation

Edit reservation

Delete reservation

Scanning

Activity

Checkouts

Check out items

Check out from reservation

Check in items

List checkouts

Issues

Create issue ticket

List issues

Change issue status

Comment on issues

Extend issue deadline

Edit issue details

Delete issue

Notifications

Condition

Change item condition

Condition changelog

The More menu

Events

Create event

Create event from reservation

List events

Edit event

Delete event

Inventory

Change inventory

List inventory changes

Items

Find items

List and find items

Select items with QR code

The item screen

Add an item

Add items

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Edit item information

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Assign QR code to item

Locations

Change location

Location changelog

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Misc

Scan multiple items with the item picker

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Everyday tasks

Check equipment out

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Report an issue

Book items

Add an event

Move an item

Change condition

Adjust stock

Confirm equipment you hold

Managing from the phone

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Transfer account ownership

Account Management

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The Accounts page

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What is Itefy?

What is an Itefy account?

Log in without password

Using the web app on mobile devices

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