Condition status
What each status means for bookings
Condition is not just a label — it decides whether an item can be committed to a job.
| Status | Can be reserved and checked out? |
|---|---|
| Operative | Yes. |
| Inoperative | No, except for service work — see below. |
| Discarded | No, except for service work. |
Items marked inoperative or discarded are refused when you try to reserve them or check them out. In the item picker they are shown with a red NOT WORKING badge and can't be selected, so you find out while you are choosing rather than when you save.
Service work is the exception. A reservation classified as Repair, Maintenance, Inspection or Transport may include gear in any condition — otherwise you could never book the repair for the item you just marked broken. A checkout collecting one of those bookings is allowed for the same reason. Issues and events are never restricted: reporting a fault on broken gear, and logging the work done to it, is the point of both.
Bookings that already exist when an item becomes inoperative are left alone. Marking something broken does not cancel a show that is already committed — cancel or move those bookings yourself if the item won't be ready in time.
To put an item back into service, change its condition back to operative. See Change item condition.
Condition status on the dashboard
The dashboard's Condition widget shows the percentage of operative items, with a trend indicator and a graph tracking operative items over time. The Condition Changes widget lists the most recent items whose condition was changed, with tabs for Inoperative and Discarded, and lets you navigate to the full list in either category.
Item page
When you open a specific item, its page displays the current condition status of that asset.
List operative, inoperative or discarded items only
Navigate to the items list via the main menu (Items > View items). Open the Filter by dropdown next to the search field, expand the Condition section and check the statuses you want to display. You can combine the condition filter with search and other filtering options — the list updates as you go.
Status in the items list
The current condition appears as its own column in the items list, independent of your selected filters. To show or hide it, open the column selector (the gear button in the toolbar) and toggle the Cond. column.